“So in Christ we who are many form one body, and each member belongs to all the others. We have different gifts according to the grace given us…if it is serving, let him serve; If it is teaching, let him teach, if it is encouraging, let him encourage; If it is contributing to the needs of others, let him give generously; If it is leadership, let him govern diligently; if it is showing mercy, let him do it cheerfully.”
Romans 12: 5-8
Romans 12: 5-8
Tri-County Christian School
Family Volunteer Program
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The purpose of the TCCS Family Volunteer Program is to reduce the operating costs of our school, (keep tuition costs down), by providing volunteer opportunities to our families. Having essential tasks performed on a volunteer basis prevents us from having to pay staff for additional hours in order to accomplish these tasks.
The volunteer program is set up to award a point value to each volunteer activity that a family performs. Activities were assigned points by the criteria of how time-consuming and labor intensive the tasks are. Specific tasks and points assigned are laid out on the attached TCCS Volunteer Sign-up Form.
This year, families will be asked to volunteer at tasks over the course of the school year that would accumulate points according to the list below. Determination is by the oldest student in the family with the maximum number of points requested per family at 100.
Full-time Students – 100 pts.
5-Day Preschool & Half Day Kindergarten Students– 50 pts.
3-Day Preschool Students – 30 pts.
2-Day Preschool Students – 25 pts.
How many events should I sign up for? Each family will be asked to choose at least one “Auction” task and as many other volunteer opportunities as they are willing to support. Please note that you may not be needed in every area where you sign up. After forms are collected, tasks will be assigned (based on gifting, experience). Individuals will be contacted prior to the volunteer event/task with requirements and details.
What if I don’t know what my schedule will be like next year? We understand planning this far ahead can be difficult. However, a list of willing volunteers is essential for event coordinators as they begin to prepare for the event. Your interest/desire in participation in these events is what is required, not a firm commitment.
What if I am unable to volunteer? We are willing to work with any family who may struggle in finding volunteer opportunities that fit into their schedules. Communication with the administrator or operations manager is key. Also please keep in mind that other family members and friends may volunteer their time and those earned points can be applied to you. We are 100% confident that we can help all families who are communicating with us, to reach their desired goal. Although, the intent of this program is for families to volunteer, we also offer an equivalent in dollars for those who desire that option.
Then what? After these lists are compiled and the coordinators have been assigned, the coordinators will be given lists of everyone who signed up for that event. The coordinator will make contacts based on the list of willing volunteers. Additional opportunities to volunteer will be posted on the website and communicated via email.
How does it work?
1. On the TCCS Volunteer Sign-Up Form, check all volunteer opportunities on both sides of the form where you have the desire to serve. Completed forms should be returned to the school office as soon as possible with the ability to earn points having begun July 1, 2017 for the 2017-18 school year. Many additional opportunities will be communicated via email and in the Eagle Eye as they become available.
2. A copy of the completed sign-up form will be returned to each family for their reference.
3. Coordinators and volunteers will be contacted regarding specific tasks as that specific duty/event approaches.
4. Sign-in/Sign-out sheets will be provided at each volunteer project site. Points will be given out on an individual basis. For example, if both parents serve at the Pork Producers booth, the family earns 30 points. Extended family and friends can participate in this program with their volunteer points going towards a family of their choosing.
5. Each semester a report will be provided so each family can check their progress towards the goal of 100 points. If questions arise, please contact Wendy or Amanda for further information.
Examples of how a family can meet their required contribution points:
Spring Fundraiser (Dinner Auction) – Set up = 20
Butter Braid Fundraiser Coordinator = 30
Facilities – Cleaning – two half days = 10 x 2 = 20
Open House Church Flyer Distribution = 15
Hospitality – Supply Baked Goods – for three events – 5 x 3 = 15
Total = 100 points
Spring Fundraiser (Dinner Auction) – Coordinator – Item Solicitation = 50
Fall Fundraiser Coordinator = 40
Help Set-Up for the Back-to-School Get Together = 10
Total = 100 points
Spring Fundraiser (Dinner Auction) – Dinner Service & Clean-up = 20
Fair Booth – Volunteer in the Pork Producers = 15
Facilities – Cleaning – Half Day (two parents) = 20
Fair Booth – Volunteer in the Beef Corral = 20
Other Events – Volunteer – two events = 10 x 2 = 20
Provide cookies for Open House = 5
Total = 100 points